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A clear statement of what will happen if performance does not improve (e.g., suspension, termination).

Focus on facts, not emotions. Avoid personal opinions and stick to observed behaviors.

Reference the specific company policy or safety regulation that was violated. x3ooox

Spaces for both the supervisor and the employee to sign, acknowledging the document was discussed. Step-by-Step Writing Guide

Clearly define what acceptable behavior looks like going forward. A clear statement of what will happen if

Here is a structured guide to creating a professional write-up. Essential Components of a Write-Up Full name, job title, and department. Supervisor Name: The person issuing the document. Date: The date the document is created.

Based on standard professional practices in 2026, an employee write-up is a formal, documented warning regarding performance or conduct issues. It serves as a crucial step in progressive discipline, ensuring a paper trail exists if further action—like suspension or termination—becomes necessary. Reference the specific company policy or safety regulation

Example: "On April 28, 2026, [Employee Name] was 45 minutes late for their shift," rather than "[Employee Name] is lazy".