Retrenchment Letter Format (2026)

Your last day of service will be [Date]. Between now and then, your primary focus will be on the handover of your current responsibilities to [Department/Person].

You will [work your notice period / be paid in lieu of notice].

: Keep the tone professional and empathetic, avoiding any language that implies the termination is based on individual performance. Retrenchment Letter Format

: Specify if the employee will work their notice period or receive payment in lieu of notice.

As discussed in our recent town hall, [Company Name] is undergoing a significant digital transformation to remain competitive. As a result of the automation of [Specific Process], your current role is no longer required within the new organizational structure. Your last day of service will be [Date]

We appreciate the professionalism you have shown during this difficult period of transition. Best regards, [Your Name][Title] Best Practices for Delivery

Accrued but unused annual leave amounting to [Number] days will be paid out. : Keep the tone professional and empathetic, avoiding

: This is sensitive news; a face-to-face meeting followed by the physical letter is the most professional approach.