Ensure the total size is reasonable for email, or prepare a file-sharing link (Google Drive/Dropbox) if it is too large. To help me finalize this, could you tell me: What type of files are included (PDFs, images, documents)? How many files need to be organized?
Select > Compressed (zipped) folder [ Zip and unzip files - Microsoft Support ]. Rename it Previews.zip . macOS: Select all the files you want to include.
Creating a "Previews.zip" report involves collecting your preview files and compressing them into a single, shareable folder. Based on common workflows, here is how to assemble it on Windows and Mac. How to Create Previews.zip Place all your preview files into a new folder.
Use clear naming conventions (e.g., 2026-04-28_ProjectName_Preview.pdf ).
Right-click (or Control-click) and choose [ How to create a zip file - Canvas @ Yale ]. Rename the resulting Archive.zip to Previews.zip . Best Practices for Reports
Organize files into subfolders within the zip to make the report easier to navigate.
