Don't be afraid to challenge "the way things are done" if there is a more efficient path to the result. How to Review like a Productivity Ninja
Assign tasks to your Proactive (high focus), Active (standard), and Inactive (low energy) windows.
If any small "clutter" task from your capture list can be done in under two minutes, do it now to clear the deck. Core Ninja Principles Applied
Using the Capture phase of the CORD model, write down every task, idea, or nagging worry currently in your head into your "Second Brain" (your trusted system/app).